Mastering Internal Communication: An intranet portal can provide many benefits for everyone in your company. For optimal benefits, though, there are certain elements you want to be sure to include as you set up your intranet structure. The following is a quick guide to some of the most important elements and what benefits they provide.
Easy Communication and Collaboration
Email might be the common avenue for communicating among employees, but that doesn’t make it the best way. Many emails go unopened or lost in a crowded inbox. It could leave your employees waiting for a response on an urgent matter. And this slower process can make collaborating on projects difficult, to say the least.
With intranet portal software like Simpplr, you have the ability to make communication and collaboration easy across your entire company. It tears down silos and communication barriers so that your employees can get more done. It also integrates your favorite collaboration tools and even allows your employees a way to be social with one another – resulting in a stronger team and company culture.
Did you know that the majority of employees actually enjoy staying updated on your company and want to get involved in events? It’s true, and you can cultivate this enjoyment with a company intranet.
Share news, company updates, upcoming events, and more – all on your homepage so that it’s the first thing employees see. Recognize employees for their hard work. Consider adding games, videos, and training to help them do their job even better – or prepare to move to another department. Engagement is a great way to build up your employees, which will also have an impact on your company. Simpplr shares a few more ways to increase employee engagement on their blog.
Lost productivity costs companies trillions of dollars every year. The factors that contribute to lost productivity vary, but some of the most common ones include disorganization, lack of engagement, checking emails, constantly having to update passwords, unnecessary meetings, and having to access and log into multiple tools to complete or even begin work.
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You’ve seen above how you can use an intranet to eliminate several of these issues, like the lack of engagement and checking emails. However, your intranet portal software should do even more to enhance productivity.
All of the apps, tools, and links that your employees need should be available on the company intranet. This prevents them from having to search for and sign in each one, saving hours each week.
It should also include easy access to both information about the company and the people working there. Too many hours are spent trying to figure out the right person to talk to about a situation and how to contact them. Take that challenge away with an easy directory. Also, include the company’s strategies, goals, values, branding, products, and services so that your employees can easily refer to them when necessary.
Mobile and Cloud-Based
Employees need flexibility. Many have to or choose to work from home, at their favorite coffee shop, during their child’s soccer practice, or while waiting in the doctor’s office. Even if they’re not working on projects, they might need to send an urgent message about work or reach out to someone from your company. A mobile-friendly and cloud-based intranet ensures your employees can securely and effectively access it whenever they need to and wherever they are.
Task Management and Automation
Everyone could use an assistant, and your intranet can be that for all of your employees. It can provide reminders for deadlines, important meetings, tasks that need to be completed, and more.
It’s also important that your intranet automates as many tasks as possible. For example, onboarding, training, data management, project workflows, and more can be set up to ensure the right steps are taken. This can save time and money.
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